MINUTES

TOWN OF SUNNYVALE

SPECIAL CALLED MEETING FOR

SUNNYVALE TOWN COUNCIL

SUNNYVALE 4A DEVELOPMENT CORPORATION

MAY 22, 2008

7:00 P.M.

 

THE TOWN COUNCIL OF THE TOWN OF SUNNYVALE, TEXAS AND THE BOARD OF DIRECTORS OF SUNNYVALE 4A DEVELOPMENT CORPORATION MET IN SPECIAL SESSION ON MAY 22, 2008 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE SUNNYVALE TOWN HALL, 127 COLLINS ROAD, SUNNYVALE, TEXAS, UNDER V.T.C.A., GOVERNMENT CODE SECTION 551.041.  THOSE PRESENT WERE:

 

MAYOR                                              JIM PHAUP

MAYOR PRO-TEM                           DAVID BYRD

                        COUNCILMEMBER                          KATHY KANE          

                        COUNCILMEMBER                          MIKE SAGE

ABSENT         COUNCILMEMBER                          KAREN HILL

                        COUNCILMEMBER                          PAULA YATES

 

                        CHAIRPERSON                                 BILL WHITHURST

                        MEMBER                                           JIM WADE

                        MEMBER                                           LAWRENCE BOYD

ABSENT         MEMBER                                           CLINT WESTMORELAND

ABSENT         MEMBER                                           DANNY ALLEN

 

Mayor Phaup called the Town Council meeting to order at 7:05 p.m.  President Whitehurst called the Sunnyvale 4A Development Corporation meeting to order at 7:05 p.m.

 

1.  CONSIDER APPROVAL OF RESOLUTION 4A 2008-05-22, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUNNYVALE 4A DEVELOPMENT CORPORATION (“THE CORPORATION”) RATIFYING THE CORPORATION’S COMMITMENT OF FUNDS FOR THE PLANNED IMPROVEMENTS TO THE BRIDGE AND INTERSECTION AT U.S. HIGHWAY 80 AND COLLINS ROAD ( “THE PROJECT”); AUTHORIZING NEGOTIATION OF A CONTRACT TO FULFILL THE CORPORATION’S COMMITMENT; AND PROVIDING AN EFFECTIVE DATE.

 

Mayor Phaup explained the items on the agenda.  Terry Millican, Town Engineer, gave a slide presentation on the new bridge planned for the intersection of Collins Road (SH352) and US Hwy 80.  Mr. Millican showed the current design and the elements for future expansion and design options. 

 

Councilmember Kane asked if trees were being considered for the median areas.  Mr. Millican answered that the landscape architect suggested low maintenance plants instead of trees.

 

Member Wade asked about the signage being considered for the roadways at the bridge.  Mr. Millican answered that the Texas Department of Transportation (TxDot) were showing standard state signage at the area.  Ronnie Cox, Director of Community Development, advised that other signs had been supplied by the town along S. Collins Road and allowed by TxDot.  Discussion followed regarding the options. 

 

Councilmember Yates asked about left turn lanes on the eastbound service road.  Member Wade stated that good configuration should be designed at this time to avoid an intersection similar to the one at Belt Line and Hwy 80.  Mr. Millican advised that there would be one right land, one straight or right turn, one straight or left turn and a U-turn. 

 

Pam Mundo, Design Consultant, asked if signs could be put on light poles for upcoming town events.  Mr. Millican stated that he didn't see a problem with flags on poles.  Mayor Phaup advised that since this was a state highway, TxDot would probably have a list of allowed poles and vendors.

 

Scott Campbell, Town Manager, read the proposed figures for 2008 Certificates of Obligation.  Mr. Campbell stated that the resolution before the Sunnyvale 4A Development Corporation was to formally make a commitment to pay for the bridge amenities just presented.    He advised that the Town Council action needed would be to authorize publication of notice of intention to issue certificates. 

 

George Wilford, First Southwest, explained the project amounts of $3,145,000 bridge, $3,040,000 water lines and $800,000 building under consideration.  Mr. Wilford discussed the timing schedule of events for the sale of certificates of obligation.  The Town Council and Sunnyvale 4A members reviewed a debt schedule.  Discussion followed regarding the 4A funds and other projects.  President Whitehurst stated that the corporation would like to have a meeting and discuss the exact funding and debt service for their funds.  Mayor Phaup agreed. 

 

Councilmember Kane asked for clarification on the notice to be published.  Mr. Wilford's recommendation was to publish the largest amount considered.  He advised that under IRS guidelines, 85% of the proceeds were expected to be used within 3 years.

 

2.     TO CONSIDER ALL MATTERS INCIDENT AND RELATED TO APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION, INCLUDING THE ADOPTION OF RESOLUTION 08-20 PERTAINING THERETO.

 

Motion was made by Councilmember Kane to adopt Resolution 08-20 with the inclusion of an amount not to exceed $7,000,000 Section 1 and Exhibit A.  Motion seconded by Councilmember Sage.  Motion carried 4/0.

 

·       ADJOURN

 

Mayor Phaup adjourned the Town Council at 8:13 p.m.

President Whitehurst adjourned the Sunnyvale 4A Development Corporation at 8:13 p.m.

 

 

                                                                                    ______________________________

                                                                                    Mayor Jim Phaup

 

 

                                                                                    ______________________________

                                                                                    President Bill Whitehurst

 

ATTEST:

 

___________________________________

Kathryn Dewey, Town Secretary

                                               

A TAPE RECORDING OF THIS MEETING IS ON FILE AT TOWN HALL.  THESE MINUTES ARE CONDENSED THEREFROM.