MINUTES
BOARD OF DIRECTORS
WORK SESSION
6:00 P.M.
AND
REGULAR MEETING
7:30 P.M.
SEPTEMBER 3, 2009
THE BOARD OF DIRECTORS OF
PRESIDENT
VICE PRESIDENT RACHEL DOYLE
SECRETARY CLINT WESTMORELAND
TREASURER RONNIE HENDERSON
MEMBER WALT THOMAS
·
CALL WORK
SESSION TO ORDER
President Boyd called the work session to order at 6:00 p.m.
·
DISCUSS
PROPOSED ELEMENTS AND CONSIDERATIONS FOR A CAPITAL INVESTMENT PROGRAM FOR THE
FUTURE DEVELOPMENT OF PUBLIC INFRASTRUCTURE
·
ADJOURN
WORK SESSION
·
CALL
REGULAR MEETING TO ORDER
President Boyd called the meeting to order at 7:30 p.m.
·
PUBLIC
COMMENT PERIOD: PERSONS MAY ADDRESS THE
There were no public comments. President Boyd announced that they would re-open this item later in the meeting to allow Terry Reid to arrive.
·
APPROVAL
OF MINUTES
1. REGULAR MEETING – AUGUST 6, 2009
Motion was made by Member Doyle to approve the minutes from August 6, 2009. Motion seconded by Member Westmoreland. Motion carried unanimously.
·
APPROVAL
OF MONTHLY FINANCIAL STATEMENTS
1. UNAUDITED AUGUST STATEMENT
Motion was made by Member Westmoreland to approve the unaudited monthly financial statement for August 2009. Motion seconded by Member Henderson. Motion carried unanimously.
·
DISCUSS
AND CONSIDER APPROVAL OF ANNUAL REPORT
2008-2009
Pam Mundo, Economic Consultant, explained the annual report
that had been created for the State on the
·
DISCUSS
AND CONSIDER APPROVAL OF BUDGET FOR 2009-2010
1.
DISCUSS AND CONSIDER INVESTMENTS IN INFRASTRUCTURE THAT MAY STIMULATE NEW DEVELOPMENT IN
Pam Mundo and David Cranford, Finance Director, presented revenues and expenditures from the current year budget with estimates for the 2009/2010 budget. Plans were made for debt payments, advertising and current financial commitments. Discussion followed.
Motion was made by Member Henderson to reduce the line for advertising/billboards to $21,000 and to increase the line for bond payments to $250,000 with the subjective changes those two items would create in the budget. Motion seconded by Member Thomas. Motion carried unanimously.
·
PUBLIC
COMMENT PERIOD: PERSONS MAY ADDRESS THE
President Boyd re-opened the public comment period.
Terry Reid, Chairman of Sunnyvale Chamber of Commerce, read the motion made regarding the upcoming Pecan Harvest from the previous meeting into the record. She presented documents for review as required by the motion.
·
EXECUTIVE
SESSION AGENDA
A. ADJOURN
INTO EXECUTIVE SESSION UNDER V.T.C.A.,
GOVERNMENT CODE SECTION 551.087 OF THE
TEXAS GOVERNMENT CODE TO DISCUSS AND DELIBERATE COMMERCIAL OR FINANCIAL
INFORMATION FROM A POTENTIAL BUSINESS PROSPECT THAT THE BOARD IS SEEKING TO LOCATE OR EXPAND IN THE
TOWN; TO DELIBERATE THE OFFER OF FINANCIAL OR OTHER INCENTIVE TO A BUSINESS
PROSPECT OR PROSPECTS
1.
President Boyd adjourned into executive session at 8:30 p.m.
President Boyd reconvened into regular session at 9:16 p.m.
·
RECONVENE
INTO OPEN SESSION AND TAKE ANY ACTION NECESSARY AS A RESULT OF EXECUTIVE
SESSION
As a result of the executive session, Terry Reid was asked to provide the signed documents from the Chamber of Commerce and Mrs. Fischer.
Motion was made by Member Westmoreland that the Board recommended Town Council consideration and the preparation of the agreement of the $10,000 reimbursement grant contingent upon the Town Staff receiving the following documents:
A) Chamber of Commerce signed minutes approving the schedule of the budget.
B) A signed letter from Mrs. Fischer approving the use of the land.
C) A signed letter from the Dallas Police Dept. Reserves that would include the number of officers they plan to use and their approval of the safety plan.
Motion seconded by Member Doyle. Motion carried unanimously.
·
ADJOURN
President Boyd adjourned the meeting at 9:25 p.m.
The undersigned presiding officer
certifies that this is a true and correct record of the proceedings.
___________________________________
President Lawrence Boyd
ATTEST:
_______________________________
A TAPE RECORDING OF THIS MEETING IS ON FILE AT TOWN HALL. THESE MINUTES ARE CONDENSED THEREFROM.