MINUTES
SUNNYVALE 4A DEVELOPMENT CORPORATION
BOARD OF DIRECTORS SPECIAL MEETING
THURSDAY, DECEMBER 2, 2010
7:00 P.M.
THE SUNNYVALE 4A DEVELOPMENT CORPORATION BOARD MET IN A REGULAR MEETING AT 7:00 P.M. ON THURSDAY DECEMBER 2, 2010 IN THE COUNCIL CHAMBERS OF THE SUNNYVALE TOWN HALL, 127 N. COLLINS ROAD, SUNNYVALE, TEXAS UNDER V.T.C.A., GOVERNMENT CODE SECTION 551.041. THOSE PRESENT WERE:
PRESIDENT LARRY BOYD
VICE PRESIDENT RACHEL DOYLE
MEMBER HARI PILLAI
Absent:
MEMBER DAVID CARLILE
1. CALL TO ORDER THE MEETING.
President Boyd called the meeting to order at 7:00 p.m.
2. 4A LEGAL COUNSEL REPORT: JEFF MOORE ATTORNEY.
o OVERVIEW OF:
· PUBLIC REQUEST FOR INFORMATION
· PERSONAL AND PUBLIC, THE DIFFERENCES AND WHAT ARE COVERED UNDER PRI.
· PERSONAL COMPUTERS, EMAILS, CELL PHONES, AND TEXT MESSAGES
· RECOMMENDATIONS TO THE BOARD FOR SEGREGATION OF PUBLIC AND PRIVATE INFORMATION.
Jeff Moore, 4A Attorney, explained to the Board the treatment of personal computers, e-mails and text messages, as it relates to the Public Information Act. He addressed the definition of “public information” and reviewed Texas Attorney General Opinions, and Texas court cases which reviewed the availability or confidentiality of certain information under the Act. He indicated, "E-mails that pertain to city (town) business regardless of whether sent from city (town) computer or home computer pertaining to city (town) business was subject to the Public Information Act". Yet, he also indicated there was a court case still pending pertaining to the former Mayor of Dallas, Laura Miller. In that case, he noted the court was reviewing the issue of whether e-mails and text messages sent from the Mayor’s private Blackberry cell phone met the definition of ‘public information”. The definition of “public information” is defined in part to mean information that is collected, assembled, or maintained concerning the transaction of official business by a governmental body or for a governmental body, and the governmental body owns the information or has a right of access to the information. There, the court remanded the case to determine to what extent the City of Dallas had a right of access to Mayor Laura Miller’s personal Blackberry cell phone.
3. PRESENTATION AND DISCUSSION ON THE SUNNYVALE CENTRE PROJECT LOCATED AT COLLINS AND U.S. HIGHWAY 80 BY MIKE ANDERSON, REAL ESTATE BROKER FOR RICK SHELDON
Mike Anderson, representing Rick Sheldon, gave a history of the Riverstone Industrial Park now being redeveloped into The Sunnyvale Centre Project. Mr. Anderson presented a proposal for a "ring road" in their project. His plan was to have the roadway completed by August 2011.
Mr. Anderson asked for consideration on a 50/50 partnership with Sunnyvale on the roadway and signage for the new center.
4. PUBLIC COMMENT PERIOD: PERSONS MAY ADDRESS THE SUNNYVALE 4A DEVELOPMENT CORPORATION BOARD ON ITEMS NOT ON THE AGENDA. PLEASE OBSERVE THE TIME LIMIT OF THREE (3) MINUTES. THE CORPORATION AND ITS DIRECTORS CANNOT COMMENT OR DELIBERATE ON ITEMS OF PUBLIC COMMENT.
No public comments.
5. DISCUSS AND CONSIDER AUTHORIZING A FINANCIAL STUDY PROPOSAL BY INSIGHT RESEARCH TO ASSIST THE TOWN IN THE CREATION AND FINANCING OF A TIF/TIRZ DISTRICT OR ZONE PRESENTATION BY PAM MUNDO.
Pam Mundo, Economic Consultant, explained tax financing zones. She asked for consideration of a financial study.
Motion was made by Member Doyle to proceed with an agreement between the Sunnyvale 4A Economic Development Corporation and Elizabeth Morris to do an analysis of a potential TIF or TIRZ District. Motion seconded by Member Pillai. Motion carried unanimously.
6. DISCUSS AND CONSIDER DETERMINING THE COST OF ENGINEERING AND TOTAL PROJECT COST FOR A STREET LIGHTING PROJECT, ALONG CLAY ROAD FOR BUSINESS RETENTION FOR INDUSTRIAL AREA.
No action taken. President Boyd announced this item would be heard at the January 2011 meeting.
7. SCHEDULING A FOCUS GROUP MEETING TO DISCUSS WITH CITIZENS THE FUTURE DIRECTION OF ECONOMIC GROWTH IN SUNNYVALE.
a. FEBRUARY 10TH, 2011. THURSDAY. MEETING TO DISCUSS ECONOMIC DEVELOPMENT FOR SUNNYVALE.
b. SUGGESTED METHODS OF NOTIFICATION OF PENDING TOWN HALL MEETING BY 4A.
President Boyd announced the focus group meetings. Information would be sent out soon.
8. APPROVAL OF BOARD MINUTES:
a. REGULAR MEETING – OCTOBER 7, 2010
Changes were made to October 7, 2010 minutes. Motion was made by Member Doyle to approve the minutes of October 7, 2010 meeting with changes. Motion seconded by Member Pillai. Motion carried unanimously.
b. SPECIAL JOINT MEETING WITH TOWN COUNCIL, OCTOBER 19, 2010
Motion made by Member Doyle to approve the minutes of special called joint meeting minutes from October 19, 2010. Motion seconded by Member Pillai. Motion carried unanimously.
c. SPECIAL CALLED MEETING - OCTOBER 19, 2010
Motion was made by Member Doyle to approve the minutes from October 19, 2010. Motion seconded by Member Pillai. Motion carried unanimously.
9. THE 4A FINANCE DIRECTOR’S REPORT:
a. REVIEW AND CONSIDERATION FOR APPROVAL OF THE FINANCIAL REPORTS FOR 4A CORPORATION FOR OCTOBER 2010
b. REVIEW AND CONSIDERATION FOR APPROVAL OF THE FINANCIAL REPORTS FOR 4A CORPORATION FOR NOVEMBER 2010
David Cranford, Finance Director, presented a combined financial report for October 2010 and November 2010. He stated the year-ending balance of 2009-2010 was a $1.9 million balance.
Motion was made by Member Doyle to approve the financial reports as presented. Motion seconded by Member Pillai. Motion carried unanimously.
10. 4A ECONOMIC DEVELOPMENT CONSULTANT’S REPORT:
a. BUSINESS BREAKFAST REVIEW AND FEEDBACK
Pam Mundo asked for feedback on the breakfast. Decision was made to continue with an annual breakfast.
b. SUNNYVALE DAY IN AUSTIN, 2011
Pam Mundo gave date options for Sunnyvale Day in Austin 2011. Decision was made to continue to sponsor and check available dates.
c. MARTINEZ DEVELOPMENT UPDATE
Pam Mundo advised the option of an extension would probably be needed for the Martinez Development currently in progress.
d. UPDATE ON OTHER ECONOMIC PROJECTS EXCLUDING SUNNYVALE CENTRE
Pam Mundo explained two events she recently attended. First was at the Dallas Regional Chamber of Commerce where they held their annual momentum awards and the second at the Texas Deal-Making Conference in San Antonio.
e. FUTURE ECONOMIC DEVELOPMENT BOARD ISSUES
Pam Mundo said there were retail analytical studies available if the Board was interested in having one done to define the market of Sunnyvale and define what retail opportunities had been met and what opportunities Sunnyvale would qualify for at a cost of $20,000-$60,000.
f. FILM FRIENDLY STATUS
Pam Mundo advised President Boyd would be speaking to the Town Council for an ordinance on December 13, 2010 authorizing the policies and procedures for making the economic opportunities of filming to occur in Sunnyvale.
Scott Campbell, Town Manager updated the Board on current infrastructure projects under construction.
g. WEB-SITE SOFTWARE DISCUSSION TO BETTER SERVE THE TOWN AND THE BUSINESS COMMUNITY
No action taken.
h. TEXAS ONE FUND PROPOSAL
No action taken.
11. EXECUTIVE SESSION: NO EXECUTIVE SESSION FOR THIS AGENDA.
No executive session held.
12. ADJOURN
President Boyd adjourned the meeting at 9:19 p.m.
The undersigned presiding officer certifies that this is a true and correct record of the proceedings.
____________________________________
President Lawrence Boyd
ATTEST:
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Scott Campbell, Town Manager