MINUTES

SUNNYVALE 4A DEVELOPMENT CORPORATION

BOARD OF DIRECTORS

REGULAR MEETING

NOVEMBER 6, 2008

7:00 P.M.

 

THE BOARD OF DIRECTORS OF SUNNYVALE 4A DEVELOPMENT CORPORATION MET IN REGULAR SESSION ON NOVEMBER 6, 2008 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE SUNNYVALE TOWN HALL, 127 N. COLLINS ROAD, SUNNYVALE, TEXAS UNDER V.T.C.A., GOVERNMENT CODE SECTION 551.041.  THOSE PRESENT WERE:

 

                              PRESIDENT                            BILL WHITEHURST

                              VICE PRESIDENT                  JIM WADE

          ABSENT    MEMBER                                LARRY BOYD

                              MEMBER                                CLINT WESTMORELAND

                              MEMBER                                RACHEL DOYLE

 

·         CALL MEETING TO ORDER

President Whitehurst called the meeting to order at 7:10 p.m.

 

·         APPROVAL OF MINUTES

      1.  REGULAR MEETING OF SEPTEMBER 4, 2008  

Member Wade advised that he did not attend the Sept. 4, 2008 meeting and asked to have the minutes corrected.  Motion was made by Member Doyle to approve the minutes with the correction.  Motion seconded by Member Westmoreland.  Motion carried unanimously.

 

·         APPROVAL OF REPORT FOR UNAUDITED YEAR END STATEMENT (SEPTEMBER 30, 2008) AND OCTOBER ACTIVITIES FOR 2008.

David Cranford, Director of Finance, discussed the year-end statement with the Board.  He estimated that the final figures would show an ending balance of approximately $1.9 million.  He said that the revenues for the fiscal year were $575,000.

 

Motion was made by Member Wade to accept the financial statements as presented with a date correction on the balance sheet.  Motion seconded by Member Westmoreland.  Motion carried unanimously.

 

·         PUBLIC COMMENT PERIOD: PERSONS MAY ADDRESS THE SUNNYVALE 4A DEVELOPMENT CORPORATION BOARD ON ITEMS NOT ON THE AGENDA.  PLEASE OBSERVE THE TIME LIMIT OF THREE (3) MINUTES.  CORPORATION AND ITS DIRECTORS CANNOT COMMENT OR DELIBERATE ITEMS OF PUBLIC COMMENT.

 

There were no public comments.

 

·         DISCUSS FUTURE SANITARY SEWER FACILITIES, ESTIMATED COSTS, FUTURE IMPACT ON LAND VALUES AND CONSIDER ESTABLISHING PRIORTIES FOR DEVELOPMENT OF SUCH FACILITIES.

Pam Mundo, Economic Consultant, gave a presentation of a capital investments program instead of a capital improvements program.  She advised that this was not to be confused with what cities normally do where the EDC invests capital to create new investments into the community.  Ms. Mundo advised that this was a tool to assist the Board in establishing priorities and then to provide for capital costs to cover those sanitary sewer liens, road improvements, water and storm water liens. 

 

She said that a series of maps and spreadsheets were developed which define the sanitary sewer lines, road improvements, storm water utilizing appraisal district information.  The program defined seven planning districts:

 

            1) East Hwy 80 from East Fork Rd to the east town boundary

            2) Central Hwy 80 from East Fork Rd to Collins Rd on both the north and south side

            3) Hwy 80 Planning District from Collins Rd to the west town boundary

            4) Belt Line Rd area

            5) Riverstone

            6) Town Center

            7) East Glen Rd from Scyene to East Fork Rd and also developing an additional road from East Glen Rd. eastward to Lawson Rd.

 

Ms. Mundo discussed information presented on the data sheets with examples.  The data sheets included a summary sheet for the total project, capital cost identification by district, a series of maps and spreadsheets that identify the data sources. 

 

Discussion followed regarding property values with infrastructure improvements vs. unimproved areas for commercial development, priority sites for infrastructure improvements, cost of steel and concrete, retail lease-space demand, property sites and zoning districts. 

 

·         DISCUSS AND CONSIDER PLANS FOR NOVEMBER 20TH BUSINESS APPRECIATION SOCIAL.

Pam Mundo asked the Board for recommendations for a speaker at the social event.  Member Doyle asked for an update on the bridge and any new residential developments.  President Whitehurst asked if several speakers could be asked to speak on their projects. 

 

·         DISCUSS AND CONSIDER OPPORTUNITIES AND IDEAS FOR

ADVERTISING.

Pam Mundo presented a packet of samples for advertising opportunities.  She reminded the Board that Sunnyvale Day in Austin would be coming up in February.

 

·         EXECUTIVE SESSION AGENDA

1.      PURSUANT TO SECTION 551.087 OF THE TEXAS GOVERNMENT CODE TO DISCUSS AND DELIBERATE COMMERCIAL OR FINANCIAL INFORMATION FROM A POTENTIAL BUSINESS PROSPECT THAT THE BOARD IS SEEKING TO LOCATE OR EXPAND IN THE TOWN; TO DELIBERATE THE OFFER OF FINANCIAL OR OTHER INCENTIVE TO A BUSINESS PROSPECT.

 

2.      PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE TO CONSULT WITH THE ATTORNEY FOR THE SUNNYVALE 4A DEVELOPMENT CORPORATION ON MATTERS FOR WHICH THE ATTORNEY'S DUTIES CONFLICT WITH THE TEXAS OPEN MEETINGS ACT.

 

3.      PURSUANT TO SECTION 551.074 OF THE TEXAS GOVERNMENT CODE TO DISCUSS AND DELIBERATE PERSONNEL

 

President Whitehurst adjourned into executive session at 8:17 p.m.

President Whitehurst reconvened into regular session at 8:45 p.m.

 

·         CONSIDER ANY ACTION AS A RESULT OF THE EXECUTIVE SESSION 

No action taken as a result of the executive session.

 

·         ADJOURN

President Whitehurst adjourned the meeting at 8:45

 

The undersigned presiding officer certifies that this is a true and correct record of the proceedings.

 

                                                                                                                                                                                    ____________________________________

                                                                                                                                                                                    President Bill Whitehurst

 

ATTEST:

 

_______________________________

Scott Campbell, Town Manager