MINUTES

SUNNYVALE 4A DEVELOPMENT CORPORATION

BOARD OF DIRECTORS

REGULAR SESSION

JULY 9, 2009

7:00 P.M.

 

THE BOARD OF DIRECTORS OF SUNNYVALE 4A DEVELOPMENT CORPORATION MET IN REGULAR SESSION ON JULY 9, 2009 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE SUNNYVALE TOWN HALL, 127 N. COLLINS ROAD, SUNNYVALE, TEXAS UNDER V.T.C.A., GOVERNMENT CODE SECTION 551.041.  THOSE PRESENT WERE:

 

                        PRESIDENT                          BILL WHITEHURST

                        VICE PRESIDENT               JIM WADE

                        MEMBER                               LARRY BOYD

                        MEMBER                               CLINT WESTMORELAND

                        MEMBER                               RACHEL DOYLE

 

·         CALL MEETING TO ORDER

President Whitehurst called the meeting to order at 7:00 p.m.

 

·         APPROVAL OF MINUTES

            1.  REGULAR MEETING – June 4, 2009   

Motion was made by Member Doyle to approve the minutes from June 4, 2009.  Motion seconded by Member Boyd.  Motion carried unanimously.

 

·         APPROVAL OF FINANCIAL STATEMENTS AND REVENUE BUDGET FOR 2009-2010

            1.  UNAUDITED JUNE STATEMENT

            2.  BUDGET PLANNING OF REVENUE AT $400,000

Motion was made by Member Boyd to table the financial statements until the next meeting.  Motion seconded by Member Doyle.  Motion to table carried unanimously.

 

·         PUBLIC COMMENT PERIOD: PERSONS MAY ADDRESS THE SUNNYVALE 4A DEVELOPMENT CORPORATION BOARD ON ITEMS NOT ON THE AGENDA OTHER THAN PERSONNEL MATTERS.  PLEASE OBSERVE THE TIME LIMIT OF THREE (3) MINUTES.  CORPORATION AND ITS DIRECTORS CANNOT COMMENT OR DELIBERATE ITEMS OF PUBLIC COMMENTS.

There were no public comments.

 

·         HEAR PLANS FOR DEVELOPMENT OF PROPERTY SOUTH OF HIGHWAY 80 AND EAST OF OR AT THE EAST FORK INTERSECTION.

Tommy Satterfield, representing Tino Martinez, was present to describe development of a tract of land located on the south side of Hwy 80 near East Fork Road.  He gave the board members a concept plan of the $8-$9 million project for the area.  Mr. Satterfield stated that they planned to build a restaurant, retail center, hotel, convention center and bull riding arena.  He advised that they were in phase 1 of the project and planned to break ground the first of the year. 

Mr. Satterfield stated that they were asking for help from 4A for water and sewer lines to the project.  Discussion followed regarding the service, roadways needed for the project and participation funds from developer, Texas grants and 4A.

·         EXECUTIVE SESSION AGENDA

A.  ADJOURN INTO EXECUTIVE SESSION UNDER V.T.C.A.,

GOVERNMENT CODE SECTION 551.087 OF THE TEXAS GOVERNMENT CODE TO DISCUSS AND DELIBERATE COMMERCIAL OR FINANCIAL INFORMATION FROM A POTENTIAL BUSINESS PROSPECT THAT THE   BOARD IS SEEKING TO LOCATE OR EXPAND IN THE TOWN; TO DELIBERATE THE OFFER OF FINANCIAL OR OTHER INCENTIVE TO A BUSINESS PROSPECT OR PROSPECTS;  AND SECTION 551.074 PERSONNEL.

1.  PROPERTIES SOUTH OF U.S. HIGHWWAY 80 AND EAST OF OR AT EAST FORK INTERSECTION WITH US HWY 80 

2.  PERSONNEL – 4A ATTORNEY LEGAL SERVICES

 

President Whitehurst adjourned into executive session at 7:50 p.m.

President Whitehurst reconvened into regular session at 9:15 p.m.

 

·        RECONVENE INTO OPEN SESSION AND TAKE ANY ACTION NECESSARY AS A RESULT OF EXECUTIVE SESSION  

·        DISCUSS AND CONSIDER INVESTMENT IN INFRASTRUCTURE THAT MAY STIMULATE NEW DEVELOPMENT IN SUNNYVALE SELECTING PRIORITIES FOR FURTHER DEVELOPMENT OF PROJECT AND FINANCIAL PLANS.

Motion was made by Member Doyle that the Sunnyvale 4A Development Board recommended to the Town Council that it begin the application process whereby they would be applying for a $375,000 grant from the Texas Capital Fund.  This would be for a project involving sewer lines, water lines and a road to property where a restaurant is to be developed.  Mr. Martinez' application would be contingent upon the creation of 25 jobs, dedication of the necessary right-of-way for roads, easements, sewer lines and access easements for sewer to other properties in the area specifically Direct Buy and Ron Robertson properties.  The applicant would also pledge that the restaurant project was approximately a $1.3 million project.  The Sunnyvale 4A Development Board further recommended that the Sunnyvale 4A Development Corporation pay for engineering and sewer lines for the E2 sewer line, a new blue sewer line directly serving the Martinez development, the water line and 800 ft. of the East Glen Road plus approximately 4 inch over-sizing of the sewer line heights.  Member Doyle said that the Town of Sunnyvale would administer the grant application process.  The motion was made contingent on Martinez paying $250,000 towards the project, but if the project cost was more than $750,000, the Town and developer would share the additional cost equally.  Motion seconded by Member Boyd.  Motion carried 4/0 with President Whitehurst not voting due to his family having prior business dealings with Mr. Martinez. 

 

·         ADJOURN

President Whitehurst adjourned the meeting at 9:20 p.m.

 

The undersigned presiding officer certifies that this is a true and correct record of the proceedings.

 

                                                                                                                                                                                     ____________________________________

                                                                                                                                                                                     President Bill Whitehurst

ATTEST:

_______________________________

Scott Campbell, Town Manager

 

A TAPE RECORDING OF THIS MEETING IS ON FILE AT TOWN HALL.  THESE MINUTES ARE CONDENSED THEREFROM.