MINUTES

SUNNYVALE 4A DEVELOPMENT CORPORATION

BOARD OF DIRECTORS

REGULAR SESSION

MARCH 5, 2009

7:00 P.M.

 

THE BOARD OF DIRECTORS OF SUNNYVALE 4A DEVELOPMENT CORPORATION MET IN REGULAR SESSION ON MARCH 5, 2009 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE SUNNYVALE TOWN HALL, 127 N. COLLINS ROAD, SUNNYVALE, TEXAS UNDER V.T.C.A., GOVERNMENT CODE SECTION 551.041.  THOSE PRESENT WERE:

 

                        PRESIDENT                          BILL WHITEHURST

                        VICE PRESIDENT               JIM WADE

                        MEMBER                               LARRY BOYD

                        MEMBER                               CLINT WESTMORELAND

                        MEMBER                               RACHEL DOYLE

 

·         CALL MEETING TO ORDER

President Whitehurst called the meeting to order at 7:00 p.m.

 

·         APPROVAL OF MINUTES

            1.  REGULAR MEETING - JANUARY 8, 2009    

Motion was made by Member Wade to approve the minutes from Jan. 8, 2009.  Motion seconded by Member Boyd.  Motion carried unanimously.

 

·         APPROVAL OF FINANCIAL STATEMENTS

            1.  UNAUDITED JAN. AND FEB. STATEMENTS

            2.  REVIEW OF SALES TAX REVENUES

Motion was made by Member Wade to approve the financial statements as presented.  Motion seconded by Member Doyle.  Motion carried unanimously.

 

·         PUBLIC COMMENT PERIOD: PERSONS MAY ADDRESS THE SUNNYVALE 4A DEVELOPMENT CORPORATION BOARD ON ITEMS NOT ON THE AGENDA OTHER THAN PERSONNEL MATTERS.  PLEASE OBSERVE THE TIME LIMIT OF THREE (3) MINUTES.  CORPORATION AND ITS DIRECTORS CANNOT COMMENT OR DELIBERATE ITEMS OF PUBLIC COMMENTS.

There were no public comments.

 

·         UPDATE AND DISCUSSION ON RECENT AND PROPOSED COMMERCIAL DEVELOPMENT IN SUNNYVALE WITH THE TOWN MANAGER AND BUILDING OFFICIAL. 

Scott Campbell gave a presentation of town projects including the Medical Center with a 50,000 sq ft medical office building; Collins Corner with Subway, Anytime Fitness Center, a nail salon and donut shop; Millard Refrigeration; Crossroads at Sunnyvale Phase 1, a 16,000 sq ft retail center; Villages of Sunnyvale, a medical office facility; R&D, formerly Charley's; Shalem Park, 47,000 sq ft of office and retail space and the Aston Industrial buildings. 

 

Discussion followed regarding bridge and roadway construction throughout town. 

 

·         DISCUSS AND CONSIDER APPROVAL OF EXPENDITURES FOR UPDATED AERIAL BROCHURE, ADVERTISING AND TRI-FOLD BROCHURE. 

Pam Mundo, Economic Consultant, described the options and costs for new brochures.  She explained the need for continuous advertising and marketing.  Ms. Mundo advised that these were budgeted items and stressed the benefits of having a continuously updated website.

 

Motion was made by Member Wade to approve the preparation and expenditure of funds to provide a new aerial map and brochure with an estimated cost of about $16,755;  advertising in the Dallas Business Journal North Texas Economic Development Special Edition, at a cost of approximately $5,042;  advertising in the Dallas Chamber ED Guide at an estimated cost of $3,325 with appropriate preparation charges added to that and with all due respect to the esteemed council that a motion be made to purchase the Wall Aerial for the council chambers at a tune of about $1,655.  Motion seconded by Member Boyd.  Motion carried unanimously. 

 

·         DISCUSS AND CONSIDER FUTURE CORPORATION INVESTMENTS IN INFRASTRUCTURE THAT MAY STIMULATE NEW DEVELOPMENT IN SUNNYVALE SELECTING PRIORITIES FOR FURTHER DEVELOPMENT OF PROJECT AND FINANCIAL PLANS. 

Pam Mundo advised that the Board had an opportunity to stimulate new development with East Glen Road.  She said that essentially they were looking at $9.5 million to create a road from East Fork going south to Scyene Rd, leaving Larkin Rd alone for residential. 

 

Discussion followed regarding the possible abandonment of Berry Rd, truck traffic, cost sharing with City of Mesquite and Dallas County. 

 

Pam Mundo talked with the Board regarding straightening the roadway in the area of Tripp and Collins Rd with an approximate cost of $883,000 and improvement from Collins and Tripp to Hwy 80 with an approximate cost of $4.9 million.  She said there was also a small sewer line in the Collins/Tripp area that would need to be constructed for the area to develop.  Ms. Mundo said that the advantage of looking at this was that the town was reviewing design standards at this time and there were 2 or 3 land owners who were very interested in developing the property, but they had to know the decisions made for the area. 

 

The presentation continued to Riverstone where Ms. Mundo stated that repaving of the T. C. Lupton roadway would be approximately $1.9 million.  She said that one of the town's largest taxpayers, Dal-Tile had asked in 2004 if something could be done with Planters Rd which would be approximately $1 million.  She also included the other short connector road E. Riverstone with approximate cost of $500,000, SH352 at Hwy 80 south to the town limits at $5.5 million consideration for a turn lane into Stone Canyon.

 

Member Wade stated that he was opposed to spending money on infrastructure in Riverstone.  He said that he not assured that the paving funds were in the right place, necessary, had the right flow or that the economic development corporation would receive a payback on the project.  Member Wade spoke concerned that the development might be something like previously proposed Argent or more physician offices that would not generate sales tax dollars.  He reminded the Board that the developers could still come back in for tax abatements, impact fee waivers, etc. 

 

Pam Mundo compared deferred market value and potential market value going from less than $1 an acre to close to $6-8 a sq ft.  She said that was what median range retail in the DFW area was marketing at currently.  She suggested consideration of a Tax Increment Funding District.  Ms. Mundo stated that with the current developer and owner of the Riverstone property, he had expressed publicly that everything south and east of T. C. Lupton would be retail and office.  She said that he was actively marketing the area.  Ms. Mundo advised that if the developer failed, another developer would come in and focus in the same direction.  She stated that she had seen the Argent project in Lancaster and said that would be a good lesson in what the town had done right by not allowing that development on the Riverstone tract. 

 

Pam Mundo stated that there were several sales tax mechanisms that could be used as incentives, but spoke concerned that opportunities were being lost with no "shovel ready" sites. 

 

Member Wade asked how long it would take to create a TIF district.  Ms. Mundo advised that it could be done by the end of the year.  Discussion followed regarding the developer's involvement in the TIF and the benefits of having the district through the formal town process.

 

Member Wade advised that he would still like to see the Board go into the real estate business and develop a spec building at Belt Line Rd and Tripp Rd to generate some sales tax and retail for the community.  He reminded those present that the property was still for sale. 

 

·         DISCUSS AND CONSIDER APPROVAL TO EXTEND THE MUNDO AND ASSOCIATES AGREEMENT FOR AN ADDITIONAL 12-MONTH BEGINNING APRIL 16, 2009.

President Whitehurst stated that the Mundo and Associates agreement would be tabled until after the executive session.

 

·         EXECUTIVE SESSION AGENDA

A.  ADJOURN INTO EXECUTIVE SESSION UNDER V.T.C.A., GOVERNMENT CODE SECTION 551.087 OF THE TEXAS GOVERNMENT CODE TO DISCUSS AND DELIBERATE COMMERCIAL OR FINANCIAL INFORMATION FROM A POTENTIAL BUSINESS PROSPECT THAT THE BOARD IS SEEKING TO LOCATE OR EXPAND IN THE TOWN; TO DELIBERATE THE OFFER OF FINANCIAL OR OTHER INCENTIVE TO A BUSINESS PROSPECT; UNDER SECTION 551.071 TO CONSULT WITH ATTORNEY ON A MATTER IN WHICH THE ATTORNEY'S DUTY TO THE CORPORATION CONFLICTS WITH THE OPEN MEETINGS ACT AND UNDER AND SECTION 551.074 PERSONNEL.

1.  PERSONNEL AND CONSULTATION WITH ATTORNEY - MUNDO AND ASSOCIATES

 

Motion was made by Member Wade to adjourn into executive session.  Motion seconded by Member Boyd.  Motion carried unanimously.

 

President Whitehurst adjourned into executive session at 8:25 p.m.

President Whitehurst reconvened into regular session at 8:45 p.m.

 

B.  RECONVENE INTO OPEN SESSION AND TAKE ANY ACTION NECESSARY AS A RESULT OF EXECUTIVE SESSION  

 

Motion was made by Member Wade to approve the Mundo and Associates agreement at $5,600 per month with the direction to the town manager that a performance review be done after 6 months with Mrs. Mundo.  Motion seconded by Member Boyd.  Motion carried unanimously.

 

·         ADJOURN

President Whitehurst adjourned the meeting at 8:46 p.m.

 

The undersigned presiding officer certifies that this is a true and correct record of the proceedings.

 

_____________________

President Bill Whitehurst

ATTEST:

 

_______________________________

Scott Campbell, Town Manager

 

A TAPE RECORDING OF THIS MEETING IS ON FILE AT TOWN HALL.  THESE

MINUTES ARE CONDENSED THEREFROM.