MEETING MINUTES

 

SUNNYVALE 4A DEVELOPMENT

CORPORATION

BOARD OF DIRECTORS

REGULAR MEETING

Thursday, January 6th, 2011

6:15 P.M. Executive Session

7:00 P.M. Board Meeting

 

The Sunnyvale 4A Development Corporation Board Met at 6:15 P.M. ON THURSDAY JANUARY 6TH, 2011 IN THE COUNCIL CHAMBERS OF THE SUNNYVALE TOWN HALL; 127 N. COLLINS ROAD, SUNNYVALE, TEXAS under V.T.C.A., Government Code Section .041.

 

Attending: President Larry Boyd, Vice President Rachel Doyle, Director David Carlile

Absent: Hari Pillai

Note: there was one director vacancy

 

1.    Call to Order the meeting.  President Lawrence Boyd called the meeting to order at 6:22 p.m.

2.     Executive Session: President Lawrence Boyd announced the Executive Session and the Board adjourned into the Executive Session at 6:24 p.m.

A.    Pursuant to Section 551.071 of the Texas Government Code an executive session is called to discuss and deliberate commercial or financial information from potential business prospect that is seeking to locate or expand in the Town of Sunnyvale. The executive session will be used to deliberate an offer of financial or other incentive to a business prospect generally located within the Town of Sunnyvale. The executive session will also discuss personnel issues before the board.

The Executive Session concluded at 7:43 p.m.

3.    Reconvene into open session with any discussion and/or action item resulting from the Executive Session.  No action was taken by the Board of Directors.

4.    Discussion and action item on possible 4A investment in the Sunnyvale Centre project located at Collins and U.S. Highway 80. Mr. Mike Anderson will present updated information about the project to 4A.

a.     Discussion of request for 4A’s participation with Sunnyvale Centre on ring road, infrastructure, landscaping, and signage.

b.    Discussion by 4A on contract proposal with Sunnyvale Centre by Jeffrey Moore, 4A’s legal counsel.

A presentation of the Sunnyvale Centre project was presented by Mr. Mike Anderson for a 30’ wide ring road and restaurant sites for sit down and fast food restaurants, bank and other businesses to start the development of the project site. A general discussion was held about the Sunnyvale 4A covering the cost of the ring road being $1,500,000 in a partnership with Rick Sheldon being the land owner who would match that amount with another $1,500,000 for signs and other electrical and gas utilities at the site. 

5.    Discussion and consideration of an agreement for a financial planning study for a tax increment revitalization zone project for property in the vicinity of Highway 80, North Collins, and South Collins Road requesting reimbursement for cost of said study from the tax increment revitalization zone if finally approved and implemented. Through a motion of Rachel Doyle and a second of David Carlile the Board unanimously approved and agreed to enter into the letter agreement of December 10, 2010 with Insight Research to complete the study for an Area A for the cost of $18,500 and if necessary fund alternative analysis for Areas B and C at a rate of $3,000 each.  

6.    Discussion and action item to consider an extension to Ocampo’s Brothers, LTD for the Performance Agreement dated 4/14/10. The board will consider extending the deadline in the Performance Agreement to obtain a Certificate of Occupancy to July 1st, 2011 and extending the “to open” agreement for the restaurant to October 31st, 2011.  Through a motion of Rachel Doyle and a second of David Carlile the Board unanimously approved the extension of the Performance Agreement with Ocampo’s Brothers, LTD.

7.    Discussion and action item on lighting along Clay Road from Collins Road to Scyene Road to facilitate business retention along Clay Road. Through a motion of David Carlile and a second of Rachel Doyle the Board unanimously agreed to allow up to $80,000 for street lighting along Clay Road from Collins Road to Scyene Road to facilitate business retention.

8.    Public comment period: Persons may address the Sunnyvale 4A Development Corporation Board on items not on the Agenda. Please observe the time limit of three (3) minutes. The Corporation and its directors cannot comment or deliberate on items of public comment.   

Jim Wade spoke in favor of the tax increment revitalization zone study and recommended that the Board make the zone as large as possible and to include as much of North Collins  Road as the percentages will allow the Town to Benefit.  He also recommended the Board look into the escrowed funds for the street lighting that the Valero project was required to escrow.  Mr. Wade expressed excitement and pleasure with the Sunnyvale Centre project.

9.     Approval of Board Minutes:

a.     December 2nd, 2010.   No action was taken on these minutes.  David Carlile noted that he was not present at this meeting.                      

10.  The 4A Finance Director’s report:

a.     Review and consideration for approval of the Financial Reports for 4A Corporation for December 2010. Through a motion of David Carlile and a second of Rachel Doyle the Board unanimously approved these financial reports.

b.    Discussion of changes in accounting, reporting, and financial reporting packages to enhance and improve the financial tools used by the board.

11.   4A Economic Development Consultant’s report:

a.     Sunnyvale Day in Austin, 2011- A sample registration form was provided to the Board for the March 23rd Day in Austin.   Due to the length of the meeting no further action was taken on remaining agenda items.

b.    Retail Analytics

c.     Future economic development board issues.

d.    Film Friendly status

e.     Web-site software discussion to better serve the town and the business community

f.      Joining Texas One Fund Proposal 

12.   Our next scheduled meeting will be Thursday, February 3rd, 2011 at 7 p.m.

13.   ADJOURN- The meeting was adjourned at 9:14 p.m.

 

Approved by the Board of Directors on March ______, 2011

 

_____________________________________

SECRETARY